JERSEYVILLE PARKS AND RECREATION DEPARTMENT
DIRECTOR OF PARK & RECREATION
Last updated: 8/15/2017
The purpose of this highly responsible professional position includes administrative and managerial work, planning, organizing and directing the activities and staff of the Parks and Recreation Department. A variety of routine and detailed work will be necessary in planning and implementing all phases of recreation activities to effectively serve the community.
IMMEDIATE SUPERVISOR: Commissioner of Public Properties
CLASSIFICATION: Full-Time Exempt
ANNUAL SALARY: Dependent upon combination of experience and education
Bachelor of Science, preferably in parks and recreation, or a related field, or a minimum of three (3) years of experience and training in recreation, sports, park management, sports management, event management, or related field, which provides the required knowledge, skills and abilities; certified in CPR, First Aid and AED, or the ability to obtain within ninety (90) days of employment; Food Service Sanitation Manager Certification (FSSMC), or the ability to obtain within ninety (90) days of employment; valid Class A Illinois Driver’s License; reside within the City of Jerseyville city limits within three (3) months after the completion of the probationary period of six (6) months; negative results for controlled substance use on the pre-employment drug testing conducted after the offer of hire.
OTHER DESIRED CREDENTIALS:
Master in Public Administration (MPA); Certified Park and Recreation Professional (CPRP); Aquatic Facility Operator (AFO)
Including, but not limited to, comprehensive knowledge of administrative services, recreation programming, facility management and field maintenance with a strong background in public administration; good written and oral communication skills; ability to work with minimal supervision, to solve problems comprehensively; produce accurate work on a timely basis; and ability to perform required duties with initiative, good judgment, accuracy, persistence, creativity, integrity, tact and courtesy.
Proficient in Microsoft Office applications, including Word, Publisher and Excel; proficient in Word Press, knowledge in use of a computer, keyboard, multi-line phone, copy machine, fax machine, calculator and mobile phone; and ability to follow written and oral instruction.
- Plan, promote, organize and administer services for the community under the policies established by the Mayor and City Council, by performing the below stated duties personally or through subordinate supervisors.
- Initiate and develop new and improved department policies and procedures.
- Provide current facts and explanations necessary to assist the Mayor and City Council in their duties.
- Supervise, select, train, direct and evaluate department personnel and monitor all activities and operations of the department.
- Supervise planning, design, acquisition, construction, maintenance, repair, opening/closing and cleaning of department buildings and parks.
- Conduct park and facility inspections on a quarterly basis, in conjunction with MLRMA forms.
- Organize, plan, direct and evaluate long term strategic planning for the department and public facilities.
- Develop, coordinate, administer, implement and oversee varied indoor and outdoor recreation programs, activities, trips and special events.
- Market and promote varied indoor and outdoor recreation programs, activities, trips and special events, through press releases, e-mail blast, paid ads, flyers and social media posts.
- Maintain and update department webpage and FaceBook.
- Document and evaluate programs and activities upon completion and make recommendations to continue, cancel or redevelop programs and activities.
- Oversee recreation activities at the Susnig Civic Complex, Dolan Park, Blackorby Athletic Field and outside agency facilities used in recreation programming.
- Coordinate schedules and maintain related records and statistics for all programs, activities and special events.
- Oversee the management of Wock Family Lake; institute proper fishery management and recreation use in cooperation with the Illinois Department of Natural Resources biologist in the management of the fishery.
- Responsible for the effective operation of the Donor Pool II, including equipment operation, water quality, maintenance, staffing, programming, marketing and fiscal management.
- Responsible for the effective operation of the Susnig Civic Complex, including equipment operation, maintenance, staffing, programming, marketing and fiscal management.
- Responsible for maintaining and organizing ongoing fundraising efforts, such as the Youth League Sponsorship Program.
- Responsible for maintaining park programs, such as Memorial Bench and Doggie Waste Station Programs.
- Receive complaints and questions from the general public regarding the department’s responsibilities; initiate corrective actions where necessary and respond to the public appropriately.
- Use excellent customer service skills at all times, both orally and written, including responding to all customer calls, emails or inquires within 24 hours of receipt.
- Prepare and administer annual budgets for department, including but not limited to, projected revenues and costs of normal operations, as well as revenues, if any, and costs of proposed capital projects.
- Prepare and present reports and recommendations to Mayor and City Council.
- Establish and maintain effective working relationships with employees, other agencies, participants, instructors, community partners and the general public.
- Exercise landlord duties for Susnig Civic Complex apartment.
- Attend bi-weekly Council Meeting and any special City meeting requested to attend.
- Effectively promote and represent the department within the community and serve as a liaison or hold a position on various boards or groups throughout the city.
- Represent the City and speak before clubs and groups on department operations.
- Plan and organize the annual firework display.
- Complete bi-weekly payroll reports in a timely manner, and deliver to City Clerk the Friday before Council Meetings.
- Organize and correctly code invoices, bi-weekly, and deliver to Accounts Payable the Thursday before Council Meetings.
- Pick-up paychecks and put in sealed envelopes on Tuesday of Council Meetings for 1:00 p.m. distribution.
- Perform a variety of miscellaneous duties such as answering phone, typing correspondence, preparing mailings, running errands, picking up supplies needed for activities or maintenance, collecting facility, pool, and shelter rentals, etc.
- Operate a motor vehicle to assist in carrying out the business of the department.
- Respond to emergency calls.
- Attendance and on-time arrival to work.
- Perform all other related duties as required or assigned.
- Keep up-to-date photo database of all programs, activities and special events.
- Conduct applicable cleaning, maintenance and preparation within all parks, fields, facilities and pool.
- Train umpires and referees for youth leagues.
- Remove snow from and apply salt to park and facility walkways.
- Maintain a clean and organized vehicle and office.
- Assist co-workers with assigned tasks.
- Perform all other related duties as required or assigned.
The duties listed above in essential and non-essential duties are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
While performing the duties of this job, the employee is regularly required to speak and listen; frequently required to walk, stand, kneel, stoop, bend, crouch, sit, reach, push and/or pull; finger, feel, grasp and lift objects; perform repetitive motions; frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds; safely operate a motor vehicle; and work closely with staff and the general public.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities of this job.
While performing the duties of this job, the employee may be required to work outdoors during various weather conditions, from winter cold to summer heat. The employee may be occasionally exposed to wet and/or humid conditions, toxic or caustic chemicals. The work environment is usually quiet while in the office and moderately loud when in the field.
Any person or persons including those assigned to the Parks and Recreation Department can and will be used wherever needed when under the direction of the Mayor and City Council.
The normal workweek, consisting of a minimum of 40 hours, will require work outside of the normal hours that the office will be open to the public. This may include holidays, evening meetings, nights and weekends as needed to accomplish a productive and quality department. The employee shall be considered to be on duty whenever a need exists for his/her services.